Vouchers, VAT and tax
A brief overview of how to handle different types of vouchers, how to generate invoices, and what you need to remember when it comes to VAT and tax.
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Attatchments
Cash voucher:
If the association has a cash register, members of the association can pay expenses with the association's cash. In this case, a cash voucher must be completed and attached to the documentation (often a receipt) in the accounting file (or uploaded as a voucher if the association has a digital archive).
There are two date fields in the form. The date is the day the purchase was made, the posting date is the date the transaction was entered in the accounts. Remember to attach the receipt for the purchase with the cash voucher.
The voucher must be signed by both the person who made the transaction and the person who approves. This should not be the same person.
Card and bank voucher:
Most associations have a bank account, and some associations also have a bank card in the association's name. When you use your bank card and do not receive a good enough receipt for the transaction, or you have a bank transfer without a good receipt, you can supplement it with a card and bank receipt. You can also use this method if you are going to refund an expense.
There are two date fields in the form. Date is the day the purchase was made, posting date is the date the transaction was entered in the accounts. Remember to attach the receipt for the purchase with the cash receipt.
The receipt must be signed by both the person who made the transaction and the person who approves. This should not be the same person.
How to create an invoice?
How to create an invoice?
An invoice must contain:
- Invoice number and date
- Seller's name
- Seller's org. no.
- Description of the service
- Tax rate (VAT) with amount in NOK
Each invoice must have a unique invoice number that is taken from a running series. The first invoice should have invoice number 1, the second should have invoice number 2, etc…
We are asked for EHF, what do we do?
EHF stands for electronic commerce format and is a type of invoice that is sent directly from the sender to the recipient's financial or invoice system. This is a fast and secure delivery of the invoice as it is read automatically. In order to be able to send an EHF invoice, you must therefore have an invoice system that supports such an invoice.
The requirements for the invoice are the same. When you are going to send the invoice, you usually only have to register the organization number, with any other information the organization requires, in the invoice program and send from there as an EHF invoice.
Most invoice programs support this today, so here you should look at which ones are simple, affordable and adapted to your use. Some charge per invoice, while others for the service in general.
Are we liable for VAT?
An organization is obliged to calculate VAT when it:
- Is engaged in business.
- Has turnover of goods and services for which VAT must be calculated.
- Turnover and taxable withdrawals are over NOK 140,000.
- Read more about VAT on the Norwegian Tax Administration's website
Pay tax?
A tax-exempt organization basically has the same obligations as other employers. However, when the total salary paid to one person during the year does not exceed NOK 10,000, no withholding tax shall be deducted.